Protect Stored Data

You are responsible for making sure that student data in your possession is secured. Take measures to protect against unauthorized access to student data stored on a personal computer, a disk, a network, or any other storage media.

These measures can help you protect student data from unauthorized access:

• Use password protection on computers, mobile devices and flash drives.
• Use password protection and/or encryption on computer files.
• Keep flash drives and other storage media in a secure, locked location.
• Never leave student data displayed on your computer screen.
• When you have finished a computer task involving student data, exit all files, sign off all applications, and close all application windows.
• All portable data storage devices containing any student data besides FERPA directory information must be encrypted.
• Shred printed material that contains sensitive or restricted data.